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December 7, 2015 Minutes

The regular meeting of the Board of Education of the Creighton Community School District No. 13 was held on December 7, 2015 at 6:00 p.m. in the High School Library.


Notice of the meeting was given in advance thereof by publication in the Creighton News, as shown by the Affidavit of Publication attached to the minutes.  Notice was also hung at the City Offices, front door of the high school, and front door of the elementary.


Notice of the meeting was simultaneously sent to all the members and a copy of their acknowledgment and receipt of notice and agenda is attached to these minutes.  Availability of the agenda was communicated in the advance notice as was the notice to the members of this meeting.  All proceedings hereafter shown were taken while the convened meeting was opened to the attendance of the public.  The agenda for the meeting is attached and incorporated into these minutes.


President D. Morrill called the meeting to order at 6:00 p.m.


Members present:   Dan Morrill, Colleen Farnik, Tim Gragert, Kay Morrill, Gene Suhr, and Dixie Hanefeldt. 


Others Present:  Superintendent Petersen, Secretary Hoffman, and district patrons.


D. Morrill announced that the Open Meeting Laws Act Poster was displayed on the wall. 


Minutes of the November 9, 2015 Meeting:  


The Financial Reports were reviewed.  District expenses:  $353,262.80.  Suhr moved to approve the bills and treasurer’s report, seconded by K. Morrill.  RCV:  6-0.  Motion Carried.


Old Business:


1.         McDowell Update:  The report was reviewed.


New Business:


1.         Welcome the Patrons & Visitors:  Visitors were welcomed.  There was no public comment. 


2.         Correspondence:  There was none.


3.         Presentations for HVAC/AC:  Representatives from KPE Engineers explained the services that they provide.  A majority of their work is done in modernizations and renovations.  They said the four trending options for schools right now are heat pumps, Airedale, VRF (variable refridgerant flow) and four pipe systems. 


            Representatives from Trane also spoke. 

At 7:43 p.m., Gragert moved to take a five minute recess.  Seconded by K. Morrill.  RCV:  6-0.  Motion Carried.  At 7:48 p.m., Gragert moved, and Suhr seconded, to come back to session.  RCV:   6-0.  Motion Carried.


4.         Superintendent Report:  Superintendent Petersen said she would be attending the NCSA Legislative Preview Conference and a Brightbytes technology workshop this week.  She is keeping track of hours to make sure we hit the requirements due to the closings from the weather.  We will be getting some new students in the next month, which may cause us to have to shift some staff around and possibly hire an additional aide.  The Request for Proposal for the technology infrastructure updates will be posted this week.  She has been talking with Tremco about getting the elementary roof replaced and a timeline has been created.   


5.         Principal Report:  Principal Dredge had submitted a written report listing how are students had done in recent competitions for one acts, HOSA, FCCLA, and FFA.  Eight students were selected to sing the national anthem at state wrestling.  Students also participated in the conference vocal clinic and Young Americans.


6.         Discuss HVAC Options


7.         Discuss Technology Infrastructure Report:  The RFP is ready to be posted this week on our school website and the school an library portal.  A form 470 will be opened for vendors to look at.  At the February meeting the board could make a motion to proceed based on the fact that we get erate money, which cover over half the cost of the project.   


8.         Discuss Roofing Report:  The elementary roof needs to be replaced.  Farrell Anderson with Tremco is helping with the process.  The projected timeline is to have all bids due and opened by February 5th so that approval could take place at the February meeting.   


9.         Discuss AQUeSTT Report:  CCPS received a three, or a great rating, on the AQUeSTT report.   The elementary school received a four and the high school a two.  The areas where we need growth match up to what we are trying to improve in.  It is very had to show growth when your scores are already high.  The reports are very subjective at this point.    


10.       Discuss/Act on Fall Coaching Assignments:   All fall coaches have agreed to coach again next year, so no action needs to be taken.  Evaluations will be completed shortly.


11.       Discuss/Act on Calendar Date Change:  The administration would like to have an APL teacher inservice on January 5th.  This is suppose to be the students first day back after Christmas.  The plan would be to have no school January 5th, a full day on January 29th, and school on April 8th.  The training will cost $3,000 plus mileage.  There is a possibility that another school may attend and split the cost.  Gragert moved to approve the calendar date changes as presented and the cost of the APL training.  Seconded by Suhr.  RCV:  6-0.  Motion Carried.



12.       Set Personnel Committee Meeting:   The personnel committee will meet on January 4th at 6:00 p.m.


13.       Discuss/Act Committee Members Report on Meetings:  The negotiation committee met with the teachers.  On a non-negotiating point, the teachers did bring up that they do not understand why some students are taking classes online when we offer the same class in our school.  Discussion took place.  The board also wondered if we need to start advertising for any positions that we are short on earlier, rather than later.  The negotiations committee appreciated that the teachers main concern was for the betterment of the school.  The community outreach committee handed out a packet for the December 16th meeting.   


14.       Discuss/Act on Superintendent Evaluation and Contract:  Suhr moved to approve that the Superintendent Evaluation was completed.  Seconded by Farnik.  RCV:  6-0.  Motion Carried.   


15.       Discuss Personnel:  Superintendent Petersen stated that we may need to hire another para to help with some new students coming.


16.       Act on Option Enrollment:  None at this time.


17.       Act to Accept 2014-2015 Fiscal Year Audit:  The audit for 2014-2015 has been completed.  We are going to transfer some money into some accounts that are no longer used to close them out.  K. Morrill moved to accept the 2014-2015 fiscal year audit.  Seconded by Gragert.  RCV:  6-0.  Motion Carried. 


18.       Discuss/Act on 2016-2017 Certified Staff Negotiations:  No action was needed since negotiations are not yet completed.  


The following bills were paid:


At 9:08 p.m., Farnik moved to adjourn the meeting.  Seconded by Suhr.  RCV:  6-0.  Motion carried.  The next regular meeting of the Board of Education will be held on Monday, January  11, 2015, at 7:00 p.m. in the high school library. 


                                                                                                                                                                                                                                                                        Jennifer Hoffman, Secretary